Client’s information & Indicative list of fees

Notable Notaries Ltd

Registered address:

4th floor (reception on the 3rd floor),
Portman House,
2 Portman Street,
London, W1H 6DU

The service provided by us is that of a Notary Public carrying out all permitted notarial activities including, where appropriate, arranging legalisation of documents and/or sending them to their final destination. An essential part of a notary’s role is to maintain and keep records. You can view details of how we handle your data on our website.

Prices

(please see below the indicative list of fees):

Our fees are subject to VAT/Apostille fees are not subject to VAT.
Payment can be made by cash
or you can pay online on the following link or
make a bank transfer to the following bank account:
Notable Notaries Ltd Business,
sort code: 09-02-22,
Account Number: 10768987,
SWIFT: ABBYGB2LXXX,
IBAN: GB41ABBY09022210768987

Payment of our fees and disbursements is due when the document has been prepared which we may retain pending payment in full.
Occasionally unforeseen or unusual issues arise during the course of the matter which may result in a revision of our fee estimate. Examples of this could include where additional documents are required to be notarised, additional translations or legalisations are needed to meet the requirements of the receiving jurisdiction, third party fees are adjusted to reflect external factors such as fuel price changes and so on. Another example may be adjusting fees for time spent on preliminary advice, drafting and preparation time, making and receiving telephone calls, correspondence written and received in all formats, administrative work out of the ordinary.
We will notify you of any changes in the fee estimate as soon as possible.

Service Information

Each notarial matter is different, and the requirements will vary according to whether you (“the client”) is a private individual or a company. Some of the typical key stages are likely to include:

  1. Receiving and reviewing the documents to be notarised together with any instructions we might have received
  2. Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc)
  3. Checking the identity, capacity and authority of the person who is to sign the document
  4. If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail checking with the appropriate academic institutions.
  5. Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly
  6. Drafting and affixing or endorsing a notarial certificate to the document
  7. Arranging for the legalisation of the document as appropriate (FCO apostille service and further Consular legalisation for specific jurisdictions when needed)
  8. Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019

Redress

We are insured under a professional indemnity policy for at least £1,000,000.00.

Complaints and Regulatory Information

  1. Our notarial practice is regulated through the Faculty Office of the Archbishop of Canterbury:
    The Faculty Office
    1, The Sanctuary
    Westminster
    London SW1P 3JT
    Telephone 020 7222 5381
    Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
    Website www.facultyoffice.org.uk
  2. If you are dissatisfied about the service you have received please do not hesitate to contact us (This email address is being protected from spambots. You need JavaScript enabled to view it.), addressing your email to the attention of the notary who handled your matter.
  3. If we are unable to resolve the matter you may then complain to the Notaries Society of which all our notaries are members, who have a Complaints Procedure which is approved by the Faculty Office. This procedure is free to use and is designed to provide a quick resolution to any dispute.
  4. In that case please write (but do not enclose any original documents) with full details of your complaint to :
    The Secretary of The Notaries Society
    Old Church Chambers
    23 Sandhill Road
    St James
    Northampton, NN5 5LH
    Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
    Tel.: 01604 758908
    If you have any difficulty in making a complaint in writing please do not hesitate to call the Notaries Society/the Faculty Office for assistance.
  5. Finally, even if you have your complaint considered under the Notaries Society Approved Complaints Procedure, you may at the end of that procedure, or after a period of 6 months from the date you first notified us that you were dissatisfied, make your complaint to the Legal Ombudsman*, if you are not happy with the result:
    Legal Ombudsman
    P O Box 6806
    Wolverhampton, WV1 9WJ
    Tel : 0300 555 0333
    Email : This email address is being protected from spambots. You need JavaScript enabled to view it.
    Website : www.legalombudsman.org.uk
  6. If you decide to make a complaint to the Legal Ombudsman you must refer your matter to the Legal Ombudsman:
    • Within six months of receiving a final response to your complaint and
    • Six years from the date of act/omission; or
    • Three years from when you should reasonably have known there was cause for complaint (only if the act or omission took place more than six years ago)
    • The act or omission, or when you should have reasonably known there was cause for complaint, must have been after 5th October 2010.

*certain kinds of commercial entities are not eligible to make a complaint to the Legal Ombudsman – please refer to the Legal Ombudsman Scheme Rules or consult the Faculty Office.

Annex 1

Indicative List of Fees / Disbursements

(fees may differ according to particular requirements and/or clients)

Notarisation Of Documents:
  • Notarisation of a corporate document from £150+VAT
  • Notarisation of a personal document from £87+VAT
  • Notarisation of an educational document from £100+VAT
  • Notarisation of a copy passport / ID card £50+VAT
  • Notarisation of proof of address £25+VAT
  • Notarisation of any additional documents for the same matter: half fees of the above applicable fees for each additional document or fixed fees
  • Commissioner for oaths: £5 per document plus extra time spent
Attendance outside our premises and/or out of office hours/weekends
  • From £95+VAT or fixed fee
Engrossing of documents
  • From £30+VAT
Legalisation at the Foreign and Commonwealth Office (FCO)
  • Legalisation standard service £30
  • Legalisation express service £75
  • Attendance to FCO standard £22+VAT
  • Attendance to FCO express £32+VAT
Legislation at Consulates / Embassies
  • Consular legalisation fee TBC with each Consulate
  • Attendance to the Consulate £40+VAT
Translation Services
  • £35+VAT per page or
  • fixed fee
Process Agent
  • £500+VAT plus disbursements
Delivery Services
  • Within the UK:
    • Registered post £10+VAT
    • Special delivery £17+VAT
  • Courier abroad £55+VAT